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All Spector 360 event data is stored in an SQL Database with Screen Snapshots and Email Attachments stored on a network share. As data is collected over time by each client, it periodically sends this information to the Data Vault which is responsible for decryption and backend communications with an SQL server and the repository of Screen Snapshots and Email Attachments.
Spector 360 recordings can be archived using one of the following methods:
- Single Network Server
All computer recordings are automatically archived to a single, centralized network server running the Spector 360 Data Vault and SQL Server.
- Multiple Network Servers
computer recordings are automatically archived to any one of a number of network servers running the Spector 360 Data Vault and SQL Server. This allows you to centralize the computer recordings as you see fit... by department, floor, building, location, etc.
The Data Vault provides superior security and data management over the traditional method of storing your recordings on each local computer.
The Data Vault handles the function of data storage and security. It is installed in a secure location on your network server. Individual client computers will automatically send their recordings to the Data Vault where the data is then organized and saved for subsequent retrieval and review all while protecting the recordings from tampering and unauthorized access.
All recorded event data contained in the SQL Database and Screen Snapshots and Email Attachments stored on a network share can be automatically retrieved and reviewed across the network – eliminating the need to physically visit each computer.
Using Multiple Servers allows you to organize your recordings by department, office floor, location or any other category you choose. This provides you with control over where the data is stored on your network and offers a method for compartmentalizing the Spector 360 data storage. Each server runs an independent copy of the Data Vault. Groups of computers are then assigned to this server group and will automatically upload their recordings to the Data Vault.
The recordings in each server group can be automatically retrieved and reviewed across the network – eliminating the need to physically visit each computer. Spector 360 provides the capability to centrally review recorded data by accessing the SQL Server and network share directly.
Regular backups of your Spector 360 recordings will ensure that you have a complete historical record of everything that is occurring on your company computers.
You can perform both full and differential backups of the database and you can use the archive feature to retire a fully populated database and start a new one. All of the database backup and management functions can be performed from a central location using the Spector 360 Dashboard.
The recordings of Screen Snapshots and Email Attachments are all archived into a single folder that is organized into subfolders for each computer that is being recorded. Any backup made to Tape, CD, DVD or other storage media can be easily restored and viewed with Spector 360.
Spector 360 implements two primary security standards to prevent unauthorized access to recordings:
Access to the SQL Database is facilitated using either Windows authentication or SQL Server authentication.
All recordings are encrypted by the client before they are sent to the Data Vault. The Data Vault then stores the event data into the SQL Database where authentication is required for access. The Screen Snapshots and Email Attachments are stored on a Network Share using encryption that the Spector 360 Dashboard application is capable of decrypting.
Additionally, you can restrict the views of the data provided by the Dashboard so that a front line manager only can review the recordings of his department. Administrative control of who is authorized to view this data, including full login and password management also is provided by Spector 360.
Recordings (data files) are completely portable and can be viewed on any computer with an optionally installed Spector 360 Client Viewer.
Two primary security standards ensure that recorded data is accessible only to authorized personnel:
• Access Prevention (Hotkeys)
• Password Protection